Outdoor Vendor Information
Print Outdoor Vendor Application
TERMS AND CONDITIONS:
- No driving or parking will be allowed in the vendor area or the midway after set-up. Set-up will be on Sunday, August 21 and on Monday, August 22. You must be set-up by Tuesday at noon.
- Vendor Area will be open Tuesday, August 23 through Saturday, August 27 from noon until 11:00 p.m. and Vendors will maintain their area and will not remove same until August 27 after 11:00 p.m. or anytime on August 28, unless prior arrangements are made with the outdoor vendor chairperson.
- Vendor will put down a $100.00 deposit to reserve a spot or you may pay the entire amount due. When paying the entire amount due you do not have to include the deposit.
- Vendors may request a refund of deposit monies made when they desire to cancel the contract except that there will be no refunds of any monies on cancellations made within seven days of the Fair opening. The Fair Board will consider any request for refunds due to cancellations, with its decision being final as to granting or denying such refund.
- The Fair Board may cancel this contract with no refund of any monies, if there is reasonable cause.
- Vendors and their employees will not create any unreasonable noise condition which is caused by P.A. systems, musical equipment, radios, television sets, musical instruments or other similar equipment.
- Vendors and their employees will not permit or engage in any activity that has potential harm to the health, safety, and welfare of all the people attending the Fair and will not permit or engage in any illegal activity on the fairgrounds.
- Vendors will be asked to remove any item/items (guns, knives, smut, etc.) that it is not appropriate.
- Vendor hereby waives any and all claims against the Otsego County Fair Association, sponsors or representatives for any loss, theft, and property damage or personal injury. Vendor assumes full and complete responsibility for any damage that may occur when moving material in and out of the fairgrounds.
- It is expressly acknowledged that the Otsego County Fair Association has not purchased insurance of any kind for the benefit of the vendor, or is it under any obligation to do so. Please mail with application or bring a copy of your insurance with you; Otsego County Fair and Otsego County must be named as additional insured. We must have a copy of your insurance on file.
- The failure of Vendors to abide by any of the terms and conditions stated in this contract will constitute a default. Should Vendor default in its obligations, the Fair board will require Vendor to immediately cure the default or cancel the contract and the Vendor will not be entitled to a refund of any monies paid in pursuant of this contract.
- Vendors are responsible for getting the proper permits, if applicable.
- Vendor must provide their own supplies. (extension cords, tents, etc.)
- If you have any special needs (handicapped, etc.), please specify on the application.
- Camping means that you are staying on the fairgrounds, including staying on your vendor space.
- NO EXCLUSIVE RIGHTS.......No vendor will be allowed to sell merchandise outside of their rented space.
- Vendor will receive two (2) weekly gate passes, any additional weekly gate passes are $5.00 per person. Without a gate pass; the cost to enter the fairgrounds will be $2.00 daily.
- NEW for 2011......Otsego County Fair will charge a clean-up Deposit of $75.00. Nightly vendor trash must be bagged and ready for pickup by 11:30pm. When you leave the fairgrounds on or after August 27, be sure vendor area is clean and all trash is in a trash can. Leave vendor area as you found it. Vendor deposit (if left clean) will either be returned to you before you leave or mailed to you. The outdoor vendor chairperson will inspect vendor area.