Outdoor Vendor Information
Print Outdoor Vendor Application/Contract
NEW FOOD VENDORS - If you were not at the 2012 Otsego County Fair, you can submit your application. Your application will be reviewed and we will let you know if your application has been accepted. The deposit can be mailed after your application has been accepted.
TERMS AND CONDITIONS:
DATES: August 20-24, 2013
HOURS: 11:00 A.M. - 11:00 P.M.
CHECK-IN: 9:00 A.M. - 9:00 P.M. Sunday & Monday, prior to Fair or by PRIOR arrangements.
The Fair opens on Tuesday at 11:00 A.M., even though the carnival does not start until 5:00 P.M., if possible please be open to.
SET UP - The outsoor vendor chair or his/her designee will assign location according to seniority and products sold, contracts and payments returned by due date. A Fair representative will show you your location and power/water source. You will be given your camping information and vendor passes at set up. You will need your pass to get in the gates and if you do not have your pass you will pay to get in the gate. You MUST be set up no later than Tuesday at 11:00 A.M. as the Fair is open and we have many events to kick off the week.
SPACE RENTAL FEE & OTHER INFORMATION
Non-Food Space $10.00 per front foot, (5 foot increments, minimum 10 foot)
Non-Food Trash Fee $25.00, all non-food vendors must pay the trash fee
Food Space $15.00 per front foot (5 foot increments, minimum 10 foot)
Food Trash Fee $25.00, all food vendors must pay the trash fee
Camping $75.00 includes water and electric
Cars are not permitted in concession area; you will be informed of parking area
Stock Truck $25.00 (may or may not be near space)
Power ($50.00 - 20amp, 110 volt plug) - ($125.00 - 50 amp, 220 volt plug)
We reserve the right to read amps you are drawing and adjust the fee accordingly.
A fire extinguisher with a minimum rating of 2A: 10BC is required in all food concession trailers. A basic fire extingusiher is encouraged on all non-food concessions.
A K-CLASS fire extingusiher shall be installed in all concession trailers that are cooking and producing grease laden vapors.
Fire extingusihers shall be secured, unobstructed and marked with approval signs.
All fire extinguishers shall have a valid inspection tag within one year by a qualified inspector.
All fire suppression systems for cooking hoods shall have a valid inspection tag within the last 6 months by a qualified inspector.
The use of turkey fryers and other open kettle fryers are prohibited in concession area, unless equipment is UL listed and pre-approved.
All LP gas cylinders shall be secured at all times with a chain or other approved method, away from egress door.
Trip hazzards shall be prevented by the use of rubber mats.
All power and extension cords shall be protected from damage and not buried underground.
All power and extension cords shall be grounded and listed.
Damaged and modified power and extension cords are not permitted.
Cube taps and power strips shall not be premitted unless equipped with circuit breaker protection.
All other electrical devises must comply with the International Code.
All combustible waste and clutter is not permitted in the concession area or behind the concessions.
All trash must be out for pickup no later than 11:00 P.M. or you will be responsible to transport trash to the nearest dumpster or you will be assessed a trash removal charge of $10.00 per incident, in addition to your standard trash charge.
Vendors with special needs (handicapped, etc.), please note on contract.
Vendors and their employees will not permit or engage in any activity that has potential harm to the health, safety and welfare of all the people attending the Fair and will not permit or engage in any illegal activity on the fairgrounds.
Vendors and their employees will not create any unreasonable noise condition which is caused by P.A. systems, musical equipment, radios, television sets, musical instruments or other similar equipment.
Vendors and their employees hereby waive any and all claims against the Otsego County Fair Association, Doard of Directors, sponsors or representatives for any loss, theft and property damage or personal injury. Vendor assumes full and complete responsibility for any damage that may occur when moving material in and out of the fairgrounds.
Vendor is responsible for getting all the proper permits, if applicable and must provide their own equipment (extension cords, tents, etc.).
NO EXCLUSIVE RIGHTS........No vendor will be allowed to sell merchandise outside of their vendor area.
Otsego County Fair Board reserves the right to deny access to any vendor not meeting the values and expectations of the Otsego County Fair and to limit or prohibit items sold. No guns, knives, smut, etc.
DEPOSITS AND PAYMENTS
Deposits of 1/2 total due and a signed contract must be in the Fair's Office no later that June 1st. Deposit is non-refundable. Remainder of balance is due by July 30th. If you are unable to make the deposit at this time or the July 30th balance due payment, contact Denise (989.619.0156) to make other arrangements. Food vendors will need proof of liability insurance for one million dollars and lissting Otsego County Fair Association as additional insured and MUST be in the Fair Office before concession is allowed to open. Locations will be determined by seniority, products sold, contracts and payments returned by due date.
PASSES AND CAMPING
Each vendor will automatically be issued 4 vendor passes. Additional vendor passes can be purchased in advance for $7.00 per person. Additional vendor passes requested after Monday of fair will be $10.00 each. Please plan accordingly and request passes before Tuesday. You must have a gate pass for every person in your car including the driver.
Camping means you are staying overnight on the fairgrounds, including staying on your vendor area.
Vendors camping will be given 2 vehicle passes. No more than two vehicles allowed per campsite. The parking passes must be displayed from your rear view mirror. You will not be allowed to enter the campground with a vehicle that does not have a parking pass. You must be able to park two vehicles on your site, not on the roadway or in the fire lanes; if you are unable to get two vehicles on your site you must find an alternate place to park.
Limited power, no air conditioners.
All campers are responsible for their trash. Trash MUST be taken to the dumpster daily. Trashcan liners will be provided.
NO alterations to campsites with permission from the camping chairperson.
CAMPFIRE'S MUST be elevated and protected. Do not empty your campfires on the ground; dispose of properly. NO GROUND FIRES.
No concession booth shall be dismissed before 11:00 P.M. on Saturday, August 24, 2013, with prior approval from the outdoor vendor chairperson or his/her designee.
Vendors near show arena or others that get "BLOCKED IN" or "STAND ALONE", once you are in your locations, you will not be able to drive in and out. Please park the vehicle you plan to drive throughout the week in the North parking lot.
There will be a grease barrel near the dumpster for your grease. Grease not properly taken care of will be accessed a $20.00 disposal fee.
You will not be allowed to drive through the main entrance during the day and in to the evening. Our paying guests do not need to move of the walkway for a car! Go early in the morning or at night after closing, if possible.